Rhode Island - W2 State Filing Requirements

The state requires the filing of Form W-2 if wages were paid to Rhode Island employees or if income tax was withheld during the year.

Rhode Island State ID Format:
 

• 2 digits hyphen followed by 7 digits. (Example: 99-9999999)

• 9 digits. (Example: 999999999)

Note: The state also accepts your federal EIN as a state ID
 

Filing Criteria and Requirements

1: If Rhode Island state tax is withheld

• Filing Method: Direct State Filing

  • You must file a W-2 directly with the state.

• Additional Form Required: Form RI-W3

  • TaxBandits doesn't support filing Form RI-W3 with the state. The payer must file the form directly with the state before the deadline.

• Deadline: February 02, 2026
   

2: If there is no Rhode Island state tax withheld

• Filing Method: Direct State Filing

  • You must file a W-2 directly with the state.

• Additional Form Required: Not Required

• Deadline: February 02, 2026

For more information about Rhode Island’s W-2  filing requirements, click here