Indiana - W2 State Filing Requirements

The state requires the filing of Form W-2 if there are any wages paid to employees, even if there is no state tax withholding during the year.

Indiana State ID Format:

• 13 digits – 10-digit employer TID followed by a 3-digit location number (e.g., 9999999999-001)

• 13 digits – 10 digits, a hyphen, and a 3-digit suffix (e.g., 9999999999-999)

• 13 digits – 10 digits, a space, and a 3-digit suffix (e.g., 9999999999 999)

Note: The state accepts your federal EIN as state ID.

Filing Criteria and Requirements

1: If there is any Indiana state tax withheld

• Filing Method: Direct State Filing

  • You must file a W-2 directly with the state.

• Additional Form Required: Form WH-3.

  • TaxBandits doesn't support filing Form WH-3 with the state. The payer must file the form directly with the state before the deadline.

• Deadline: February 02, 2026

2: If there is no Indiana state tax withheld

• Filing Method: Direct State Filing

  • You must file a W-2 directly with the state.

• Additional Form Required: Not required

• Deadline: February 02, 2026

For more information about Indiana’s W2 filing requirements, click here