I’m an employer. How should I e-sign my 941/940 form?

Last modified 4/23/2025 6:14:52 AM EST

When filing Form 941 electronically, the IRS requires you to sign the form using one of two approved methods. If you're filing through TaxBandits, here's how you can sign and submit your return securely:

Step 1: Sign in to your TaxBandits account.

Step 2: On the filing flow, choose your signature method

You’ll have two options to sign Form 941 electronically:

• Use a 94x Online Signature PIN - If you've already applied for and received a 10-digit PIN from the IRS, you can simply enter that PIN to sign your return electronically. If you don’t have one, you can apply for it at no additional cost using TaxBandits.

• E-sign Form 8453-EMP - As an alternate to the online PIN, you can use this form to authorize the electronic filing of your employment tax return. By signing Form 8453-EMP, you also authorize TaxBandits to transmit your return to the IRS on your behalf.
  
  Note: If your return has a balance due and you’ve selected Electronic Funds Withdrawal (EFW) as your payment method, this form also provides consent to process that payment.

Step 3: Once your signature is provided through either method, you can proceed to e-file your form with the IRS.