My recipient refuses to share their TIN. How do I file their 1099 in TaxBandits?
203 views | Last modified 1/30/2021 2:27:45 AM EST

Applicable To
94X 1099 W-2 ACA W-4

As a payer, you require the recipients' TIN to file 1099. However, some of them may refuse to share their TIN, citing security reasons. You still can fill their 1099s in TaxBandits by entering all zeros. Later, file a correction form in TaxBandits once you get the TIN from the recipient.

To file 1099, TaxBandits allows adding recipients manually or using the bulk upload option. We discuss how you handle this in both scenarios.


Add Manually

For the recipient TIN, enter all 0s (000000000). Proceed to fill in other 1099s and transmit the return to the IRS.



Bulk Upload

In the Excel template, you may have to enter the TIN as all 0s (000000000) for the recipients whose TINs are not available. However, when entering all 0s, Microsoft Excel automatically eliminates all leading zeros or will throw errors. 

To overcome this issue, you must type the (‘) single quote symbol before you type the TIN and press Enter. Use the same procedure to overcome this issue in Zip Codes too. For example, if you want to input the SSN 098765432, you must type ‘098765432 and press Enter. For the recipients whose TINs are not available, type ‘000000000 and press Enter. 

Likewise, to input the Zip Code 03546-9388, type ‘03546-9388 and press Enter. You can then import the Excel template to continue the filing process.

By filing the TIN with all zeros, you can avoid late penalties. However, you are likely to receive a letter from the IRS to get the TIN before issuing the next payment to this recipient or subject them to backup withholding. Once you receive the correct TIN from the recipient, file a 1099 Correction using TaxBandits.


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