What is new hire reporting?

State New Hire Reporting is a requirement for employers to report newly hired employees to the state’s workforce agency or child support enforcement agency. 

All employers are required to file new hire reports. This includes:

• Businesses with one or more employees

• Nonprofit organizations

• Government entities

• Labor contractors and temporary staffing agencies

The main reasons for state new hire reporting include:

• Child Support Enforcement: To locate parents who owe child support, ensuring that payments are made.

• Unemployment Insurance: To verify if workers are receiving benefits or if they are employed.

• Preventing Fraud: To help identify individuals who might be receiving multiple benefits or committing fraud.

Most states require employers to report new hires within a short time frame, typically 20 days from the employee’s hire date. This time frame may vary slightly depending on the state.