What is Postal Mailing, and how does it work?

Last modified 12/22/2022 7:32:03 AM EST

TaxBandits offers a Postal Mailing service to securely deliver recipient copies of tax forms—such as 1099, W-2, ACA 1095, 1098, 1042-S, 3921, and 3922—directly to your recipients on your behalf. This service eliminates the need for you to download, print, or manually mail forms yourself.

We support both domestic and international recipients, ensuring timely and compliant distribution wherever your recipients are located.

How does it work?

• Enable Postal Mailing – When you're submitting tax forms through TaxBandits, you can opt in to Postal Mailing either during the filing process or after submission.

• We print and package it for you – TaxBandits prints your recipients’ copies along with the necessary IRS instructions. These are placed into secure #10 double-windowed envelopes, ensuring confidentiality and compliance.

• We mail the forms for you – Once your forms are transmitted to the federal or state agency, TaxBandits mails them directly to your recipients, whether they’re in the U.S. or overseas. No manual mailing is required on your end.

  • If your forms are scheduled for later transmission, mailing will be held until the scheduled date to ensure any changes you make to the forms are reflected in the copies.

• Forms reach your recipients quickly - Once mailed, forms typically reach recipients within 1–2 business days.

• Track everything in your dashboard – You can track the entire process directly from your 1099/W-2 Dashboard → Submitted tab, including mailing status. This helps you know when forms are sent and where they are in the process. 
   

Click here to learn how to enable postal mailing.