TaxBandits Knowledge Base

Kansas - W2 State Filing Requirements

The state requires the filing of Form W-2 if wages were paid to Kansas employees or if income tax was withheld during the year. 

Kansas State ID Format:
 

• 15 digits with starting 036 Followed by 9 digits and hyphen followed by F01 (Eg: “036” - Federal EIN - “F01”) 

• 15 digits with starting 036 followed by 9 digits and F constant and hyphen 01 (Eg: 036-123456789F-01)

Filing Criteria and Requirements

Criteria 1: If there is any Kansas state tax withheld

• Filing Method: Direct State Filing

  • You must file a W-2 directly with the state.

• Additional Form Required: Form KW-3 

  • TaxBandits doesn't support filing Form KW- 3 with the state. The payer must file the form directly with the state before the deadline

• Deadline: January 31, 2025

Criteria 2: If there is no Kansas state tax withheld

• Filing Method: Direct State Filing

  • You must file a W-2 directly with the state.

• Additional Form Required: Not required

• Deadline: January 31, 2025

For more information about Kansas’s W2 filing requirements, click here